Human Resources Assistant (Full-Time)
Summary of Position:
The Human Resources (HR) Assistant serves as an integral part of the Office of Human Resources, managing administrative HR functions related to hiring, data management, and event planning. The HR Assistant reports to the Director of Human Resources and serves as a resource to the faculty, staff, and students of the University. An incumbent who possesses integrity and creativity, is resourceful and takes initiative, utilizes respectful and open communication, and displays an enthusiastic approach while working hard, will be successful on the WPU HR team.
Essential duties and responsibilities:
• Serve as the first point of contact in the Office of Human Resources to employees and visitors, greeting individuals professionally and determining needs
• Provide great customer service and refer matters outside-of-position scope to others within HR or in other offices as appropriate
• Manage employee personnel files and assist the team with data management and reporting
• In collaboration with the Human Resources Consultant, process transactions associated with new hires, compensation and employment changes, and terminations
• Manage the student hiring process, including but not limited to, assisting hiring managers with job postings, generating offer letters and processing onboarding tasks such as HRIS setup and I-9 processing
• Facilitate I-9 compliance, auditing and following-up as necessary
• Assist the Office of Academic Affairs with part-time faculty hiring and onboarding
• Assist with recruitment efforts for vacant faculty and staff positions, including but not limited to posting new positions, applicant screening, scheduling of interviews, and travel reservations for candidates.
• Assist with event planning, including New Employee Orientation, employee appreciation and engagement events, new employee onboarding activities, wellness program events, etc.
• Respond to requests for verification of employment in a timely fashion
• Assist with compliance and reporting responsibilities
• Provide other administrative support to HR team members as requested
• Serve as backup to Finance & Administration staff for internal event coordination and campus master calendar maintenance.
• Work effectively with a diverse population of employees, students, visitors, and guests.
• Perform other duties as assigned
Minimum Qualifications:
High school diploma and one year of experience in an office setting performing similar duties or equivalent combination of education and experience; high level of proficiency with Microsoft Office Suite, in particular Excel, Word, and PowerPoint; high level of proficiency with Google Suite.
Preferred Qualifications:
Bachelor’s degree in Business Administration, Human Resources Management, or a related field with experience in human resources and/or higher education; bilingual speaking proficiency in Spanish/English.