Intern, Purchasing (2022)
Summary:
The Purchasing intern will report to The Director of Purchasing. This position will be responsible for all of the administrative duties needed in the department. They will interact with the Purchasing Buyer and all Finance Staff as needed.
Essential Duties and Responsibilities:
- Coordinate administrative workload to maintain consistent/even work flow; assist with standardization of administrative duties and performance.
- Types, transcribes all Purchase Requisitions, Credit Card Orders, etc. into WNBC’s Accounting System - Great Plains
- Coordinate all backup on the finalized Purchase Order – verifying that all necessary documentation is attached so the payment process will go smoothly
- Work closely with all members of Accounts Payable to ensure they have all the necessary documentation in a timely and efficient manner
- Assisting with Vendor inquiries and assist to obtain and procure the goods that are requested by the departments. Coordinate the purchase and delivery of the goods.
- Work with the Purchasing Buyer as needed for documentation gathering and workflow
- Maintains records and files in the Finance File room, Dead Storage as it pertains to Purchasing or Accounts Payable
- Help other sub-departments within Finance in filing and gathering information
- Any other duties and responsibilities as assigned by the Director of Purchasing and the Vice President of Accounting
Requirements:
- Bachelor’s degree in Accounting preferred.
- Demonstrate practical knowledge in all areas of job responsibilities.
- Proficient skills in computer including experience with MS Office products such as Word, Excel, Outlook, etc. and ability to learn and master new software programs including general ledger software packages.
- Available for the entire term of the Internship
- Authorized to work in the United States.
Knowledge, Skills, and Abilities necessary to perform essential functions:
- Ability to effectively and professionally communicate with all departments and all levels of personnel within the site and the corporate office as well as to external customers. Demonstrate initiative, interpersonal, and organizational skills.
- Strong ability to be creative and thrive in a team environment
- Ability to work overtime if necessary to finalize work product
- Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
- The ability to influence, negotiate and gain commitment at all organizational levels.
- Ability to work with various types of office machinery including but not limited to copier, scanner, etc.
Physical/Environmental Requirements:
- Office: Working conditions are normal for an office environment. Work may require occasional weekend and/or evening work.
All applicants for employment at the Washington Nationals are required to be fully vaccinated against COVID-19 prior to commencing employment. Applicants who receive a conditional offer of employment will be required to produce proof of vaccination status prior to their first day of employment. Applicants with qualifying disabilities or bona fide religious objections, or who are pregnant, may be exempted from this requirement or otherwise accommodated if they are unable to be vaccinated.